All organizations understand the importance of good accounting. Without a solid grasp of their finances, continued operation is nearly impossible. Despite this, however, many of the smaller utilitiesÂ companies still use one-size-fits-all accounting software.
Why is it a problem if you use software thatâ€™s designed for businesses of any kind? Because the energy and utilities sector has unique requirements, typical accounting solutions often fail to meet their needs. While they might have basic financial management features, they lack industry-specificÂ functionality, making the job much harder.
Your accounting department ends up spending more time and effort on simple tasks. By switching to a more robust and specialized accounting solution, you can reduce errors, increase efficiency, and forecast accurately.
What to Look for in Accounting Software
Utilities accounting software comes in many different packages, each with its own unique selling points. Of course, itâ€™s important to know what features are actually worth your money, and which ones you can do without. What functions do you need most?
If your company offers a variety of plans and payment options, accounting for these can be incredibly complex. Professionals at Banyon Data Systems advise that your software should be able to handle different customer accounts with ease. Rate management, online payment processing, and non-metered billing are also valuable.
Work order management is another common feature. Given the sheer challenge of servicing and maintaining an extensive infrastructure, a work order application can greatly simplify matters. This should improve workflow significantly.
Ease of use is vital, so make sure that you test the software. Does it have an intuitive user interface, or does it take you forever to find what you need? While you can train staff to use it, transitionÂ will be much smoother if the software is simple to use to begin with.
Finally, donâ€™t forget to look for reviews first. Customer feedback is the most reliable measure of softwareâ€™s worth. This is a significant investment, so it helps to be sure.